Your data stays with you
Each platform installs inside your own setup, behind your own domain. Voice, recordings, transcripts, sales records and AI prompts stay where your own rules say they should.
Four working platforms.
One partner. Your own servers.
Artificial Functions Ltd brings PTTHex, ManageHex, RoomHex and SayHex to companies that want serious software for daily operations without putting their data, their recordings and their customer records on somebody else's cloud.
- Runs on your servers
- No forced subscriptions
- Install and roll-out included
4
Working platforms under one agreement
312+
Ready-made AI tools across 18 departments
On siteormanaged
You pick where each workload runs
2022
UK registered company, no. 14193087
Why companies take this route
Serious software without the usual trade-offs
Most business software comes with a bill that climbs every year and a copy of your records sitting on a server you do not own. Once you are three years in, moving away costs more than staying. These four platforms were built the other way round.
One partner, one contract
Four platforms and four separate codebases, but a single commercial relationship and a team that already knows how the pieces fit together.
Costs that stop climbing
The licence is agreed against your real setup: sites, users, capacity and support level. Adding a branch or having a busy month does not move the price.
Roll-out is part of the deal
We handle the install, the hardening, the data move, the admin training and the device setup. What you end up with is a running system and staff who know how to use it.
Access is controlled from day one
There is no public sign-up on any of them. Accounts are created after review, scoped by company, branch, role and device, and every admin action goes into an audit record.
Built for mixed-language teams
Screens, captions and translation are handled inside the platform, right-to-left layouts included, so a workforce spread over several countries does not turn into an integration project.
The range
Four platforms, four different jobs
These are separate products, not modules of one suite. Each has its own admin panel, its own client app and its own install. Take one, or run all four next to each other.
Product 01
PTTHex
Under license of PTTHEX B.V. company
Push-to-talk voice for field teams that someone has to manage.
One setup links the customer panel that managers and dispatchers work in with the client app the field team carries. Channels, devices, roles, permissions and roll-out support all sit in the same place, so opening a branch or changing a shift pattern only takes a config change.
- Install Runs on customer hardware, map tiles included, so there is no outside map provider in the loop.
- Access A handset has to be approved on the customer side and pass a policy check before it can transmit.
- Suits Logistics, facilities, field service, security, events and companies with many sites.
Push-to-talk voice
Press, hold and release to speak once the session is confirmed. It is the same action field crews already use on radio.
Channels and groups
Voice is split by branch, department, group, role and device instead of one long contact list.
Live map and dispatch
Team presence, position tracking and geofences, all served from your own install, for dispatchers who need the whole picture.
SOS and incidents
An emergency request is tracked from the moment it is raised until it is closed, with a named owner at each stage.
Location rules
Map and location features follow customer policy and device permissions. They stay off until you switch them on.
Notices and set messages
Approved updates go out as written, so nobody has to reword a safety instruction at two in the morning.
Internal and outside calls
Calls to internal extensions and approved outside numbers, gated by policy and logged like every other channel.
Translation and captions
Translation and transcription run inside your own install, so crews speaking different languages work from the same instruction.
Views by role
Managers, dispatchers, auditors and operators each get their own view, limited to what their job covers.
Product 02
ManageHex
The platform a restaurant, cafe or venue runs on.
Menu, team, sales and events sit in one account, whether that is a single room or several sites. A guest scans the table code and orders from the published menu. The kitchen sees that ticket with the changes and the course timing attached. The cashier closes the bill from the same record. Nothing gets typed in twice, because there is only one system.
- Scope Restaurants, cafes, venues, ticketed events and groups running several locations.
- Covers Guest ordering, kitchen screen, till, staff roles, events and a branded customer site.
- On record Refunds and adjustments carry the name of the operator who made them.
Table-code ordering
Guests order from the published menu with options and allergen notes. Kitchen and till both work from the same order.
Kitchen screen
Tickets carry the changes and the course timing, so dishes fire in the right order instead of all at once.
Payments and bills
Split bills, discounts, gift cards and tips, with every transaction written down when service closes.
Staff and roles
Service, kitchen, till and events staff each get their own access level. Nobody opens a screen they should not see.
Events and tickets
Tickets, seating, wristbands and gate entry run in the same platform that runs the bar.
Stock and suppliers
Stock, waste and supplier orders are tracked against real sales figures instead of a monthly guess.
Records for audit
Voids, refunds and adjustments carry an operator name and a time, which is what an audit asks for.
Loyalty and online orders
A branded site with online ordering and repeat-customer tools, tied to the same menu and stock.
Several sites, one account
Each venue keeps its own menu and prices while head office keeps the wider view.
Product 03
RoomHex
Meetings, classes and shared viewing on your own servers.
Companies install RoomHex on their own domain, so session rules, recordings and joiner details stay inside the company. It works the way the video tools everyone already knows work, then adds the parts that schools, hospitals and public bodies keep asking for.
- Levels Branch Team, Campus and Operations, and Sovereign Enterprise for company-wide policy control.
- Access No public sign-up. An administrator reviews the request before the account exists.
- Suits Education, healthcare, public bodies and any company with a rule about where data may sit.
Meetings and calls
One-to-one and group audio or video, with host controls, join approval, screen sharing and text chat.
Classroom mode
Attendance, hand raising, polls, quizzes, breakout rooms, whiteboard and lecture replay.
Smart Sync Cinema
Playback stays in step for every viewer, with reactions, frame notes and chat that keeps spoilers hidden.
Consent before play
Consent and content-owner rules are checked before playback starts rather than argued about later.
Captions and transcripts
Captions, translation, transcripts and summaries are made in the platform, and the host reviews them before release.
Holds up on normal lines
It runs on ordinary office and home connections, and rejoins by itself after a short drop.
Rules at three levels
Policy applies at company, branch and user level, so a whole campus and a single team can share one install.
Approval for recordings
A recording is approved before it goes out, and the record shows who approved it.
Your domain, your servers
The whole install sits behind a hostname you own, on hardware you picked.
Product 04
SayHex
One AI platform for the whole company, under your control.
Eighteen ready-made departments carry more than three hundred working tools. Run it as a box on site or as managed hosting. Staff reach it through a web portal, a secure API or Telegram, and admins decide who can reach what and watch how it is being used.
- Install A box on site or SayHex Managed Cloud. Data and models stay in whichever one you pick.
- Access A person plans and approves access. Staff cannot sign themselves up.
- Suits Sales, support, operations, finance and any team buried in the same written work every week.
18 departments, 312+ tools
Ready-made tools for each part of the business instead of an empty prompt box and good luck.
Three ways in
A web portal for staff, a secure API for your own systems, and Telegram for people who work from a phone.
Licences in one place
Grant, remove and review access from a single screen, with usage figures across the company.
Everyday workflows
Requests, approvals and handovers get automated where the same steps come round every week.
Customer replies
Draft answers and cut long email threads down to size without pasting customer details into a public tool.
What the company knows
Turn the documents you already have into answers that show which file they came from.
Ticket sorting
Incoming tickets are read and routed before anyone opens the queue in the morning.
Usage and cost
Admins see what each team uses and what it costs, well before an invoice tells them.
Works in your languages
Translated screens and full right-to-left layouts, Persian included, for teams working across countries.
Shared ground rules
Different products, the same build rules
The four platforms do not share code, but they were built to the same set of rules. That is what makes running several of them together sensible instead of four separate jobs.
-
01
Closed by default
Nothing is reachable until a rule allows it. Access is granted rather than assumed, and taking it back later is one action.
-
02
No off-the-shelf CMS, no forced SaaS
Public pages are our own code. There is no third-party content system to patch on a Friday night, and no subscription you have to keep paying to reach your own website.
-
03
Mail that is signed and rate limited
Every outgoing mail request is signed, throttled, protected against repeats, tied to a template and written to a log with personal data taken out.
-
04
Nothing internal leaks out
Host paths, stack traces, framework versions, mail internals and private network detail never show up on a public page. That covers the error pages too.
-
05
Proof from the live host
A build is not signed off because it worked on a laptop. Database, mail, forms, SEO, accessibility, speed and disclosure checks all have to pass on the real host first.
-
06
Language support is built in
Translation, date and number formats and right-to-left layout are part of how content is stored, not a stylesheet trick added at the end.
Where it lands
Pick the platform by the problem
Logistics and field service
Teams spread over sites, vehicles and shifts who need voice right away, live position and a record of every incident.
PTTHexSayHex
Security and facilities
Guarding and maintenance work where an SOS has to reach a named person and get closed out on the record.
PTTHexRoomHex
Hospitality and venues
Restaurants, cafes and event spaces running service, kitchen, stock and ticketing from one account across several sites.
ManageHexSayHex
Education
Schools and universities that need attendance, breakouts, quizzes and lecture replay on hardware their own rules allow.
RoomHexSayHex
Healthcare and public sector
Places where recordings, transcripts and joiner details are not allowed to leave the organisation at all.
RoomHexPTTHex
Companies with many sites
Head office handing daily admin to branches while keeping group rules, oversight and reporting in place.
All four
How the work runs
From the first call to daily use
Four stages. Each one ends with something you can check for yourself.
-
1
Scope
We go through your sites, headcount, current systems and the limits you cannot move on.
You get a written fit assessment and a rough licence shape. -
2
Pilot
A real install for one branch, one venue or one department, on your hardware, with your data, used by your own people.
You get a working setup and a decision you can back up. -
3
Deploy
Install, hardening, data move, policy setup, device onboarding and admin training across every site.
You get release evidence taken from your own host. -
4
Run
Support at the level you picked, with updates, security patches and new features on an agreed schedule.
You get one number to call instead of four.
Security and control
The questions your risk team will ask, answered up front
Every platform here is built for companies that have to explain their choices to an auditor, a regulator or a board.
Ask for the security overviewWhere does the data live?
Inside your own install. On site, in your private cloud, or in managed hosting you have signed off.
Who can open an account?
Nobody on their own. There is no public sign-up on any panel, and access follows a review.
Can we prove who did what?
Admin actions go into an audit record built to be handed to an outside party, with personal data taken out.
What happens to recordings?
They stay in your storage, under your retention rules, and get approved before they go anywhere.
What breaks if we lose the supplier?
Nothing you run day to day. The install sits in your own setup and does not phone home to stay alive.
Are third-party trackers built in?
Public pages keep clear of forced third-party services, and analytics consent is handled by our own code.
Common questions
Before you book the call
Do we have to take all four?
No. Each product is installed and priced on its own. Most companies start with the one that solves the loudest problem and add more once the first install has proved itself.
Is this cloud software or something we run ourselves?
Running it yourself is the normal setup across all four, and SayHex also offers managed hosting. You pick where the work runs before the install starts, and it is not something we move later on your behalf.
What does it cost?
The licence is agreed per install. What moves the figure is where it is hosted, how much capacity and storage you need, how many branches and users there are, and the support level you want. There is no list price because there is no standard install.
Will it work with the systems we already have?
SayHex has a secure API, and other links are handled case by case while we scope the work. We would rather tell you at that stage that something is awkward than find out halfway through the roll-out.
Which languages are covered?
Screens are translated and right-to-left layouts are fully supported, Persian included. PTTHex and RoomHex also do translation, captions and transcripts inside the platform, so a mixed-language team does not depend on an outside service.
How fast can a pilot be running?
That comes down to how ready your own infrastructure is. Once the environment and the access rules are agreed, a single-site pilot is short work, and we will give you a date at the end of the scoping call rather than a vague range now.
Next step
Tell us the problem. We will say which platform fits, or that none of them do.
The first call is a working conversation about your sites, your limits and your timing. If none of these four is the right answer for you, we would rather say so in week one.